Leaving a job can be difficult, but writing a resignation letter helps you leave in a simple and professional way. In this blog post, you will learn what a resignation letter is, why it is important, and how to write one in easy English. It’s a useful skill for clear and respectful communication at work.
Want to learn more real-life English for the workplace? Visit our vocabulary category for helpful writing and speaking tips.
What is a Resignation Letter?
A resignation letter is a short formal letter you write when you want to leave a job or position. It tells your boss that you are leaving and gives the date you will stop working.
It is used to:
- Give notice to the employer.
- Say thank you for the opportunity.
- Show professional behavior.
Why Do We Need a Resignation Letter?
We write a resignation letter for many reasons:
- To leave the job formally.
- To tell the last working day.
- To keep a good relationship with the company.
- To show that we are professional and respectful.
Simple Format of a Resignation Letter
| Part | Details to Include |
|---|---|
| Date | When the letter is written |
| Greeting | Start with “Dear Sir/Madam” or “Dear [Manager’s Name]” |
| Body | Say you are leaving, mention last working day, thank the employer |
| Closing | Write “Sincerely” or “Yours faithfully” |
| Your Name | Sign your name |
How to Write in Easy Words
- Use clear language
- Keep it short
- Be polite and thankful
- Mention important dates
Common Sentences to Use
- I am writing to resign from my position as Sales Assistant.
- My last working day will be August 10, 2025.
- Thank you for the chance to work with this team.
- I have learned a lot during my time here.
- Please let me know how I can help during this transition.
Resignation Letter for Beginners
Date: 28 July 2025
To,
The Manager,
ABC Company,
Lahore.
Subject: Resignation Letter
Dear Sir/Madam,
I am writing to resign from my position as Office Assistant at ABC Company. My last working day will be 15 August 2025.
I want to thank you for the opportunity to work with your team. I have learned many useful skills during my time here.
Please let me know if I can help during the notice period. I hope to stay in good contact in the future.
Sincerely,
Muhammad Ali
Resignation Letter for Professionals
Date: 28 July 2025
To,
Mr. Ahmed Khan
Human Resources Manager
Global Tech Solutions
Karachi, Pakistan
Subject: Formal Resignation from the Position of Senior Content Strategist
Dear Mr. Khan,
I hope this message finds you well. I am writing to formally resign from my position as Senior Content Strategist at Global Tech Solutions, effective 30 August 2025. This decision was not made lightly, as my time here has been both rewarding and transformative.
Working under your leadership and alongside such a talented team has significantly contributed to my professional growth. I am sincerely grateful for the opportunities, guidance, and trust extended to me over the past three years.
As per company policy, I will ensure a smooth transition by completing ongoing projects and assisting in the handover process. Should you require any support during this transition, please do not hesitate to reach out.
I leave with only positive memories and a deep respect for the organization. I look forward to staying in touch and hope our paths cross again in the future.
Warm regards,
Muhammad Asim
Senior Content Strategist
Global Tech Solutions
Gmail: muhammadasim@gmail.com
Contact: +92-300-1234567
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